PROGRAM: Cultural/Alumni/English-Language Small Grants Program

Notice of Funding Opportunity


U.S. Department of State

Embassy of the United States of America in Chisinau, Moldova

Public Affairs Section

Funding Opportunity Number: PAS-CHISINAU-FY18-04

Catalog of Federal Domestic Assistance Number: 19.900 and 19.040

CFDA Title: AEECA PD Programs and Public Diplomacy Programs

Program: Cultural/Alumni/English-Language Small Grants Program

Announcement Type: Open Competition

Announcement Date: January 11, 2018

Deadline for submission of proposals: February 15, 2018 18:00 and May 15, 2018 18:00

Agency Contact: Various, See Below for Program Contacts.

This funding opportunity is authorized by the Foreign Assistance Act of 1961.

NOTE: As of April 10, 2018, we no longer have funds available to support new proposals for grants in the category of Cultural programs (sports, music and the arts).



The Cultural Affairs Section of the U.S. Embassy in the Republic of Moldova works to build mutual understanding between Moldovans and Americans.  We do this through professional and academic exchanges, cultural programming (music, sports, and the arts), support of English-language instruction, and collaboration with our network of over 4,000 U.S. government exchange program alumni.

The U.S. Embassy in the Republic of Moldova supports one American Resource Center and four American Corners throughout Moldova, including in Chisinau, Balti, Ungheni, Tiraspol, and Ceadir Lunga.

Our programs aim to a) encourage Moldova’s European trajectory by supporting real reforms and tangible economic development for the Moldovan people; b) bridge divides in Moldovan society by promoting civic engagement and demand for accountable governance; and c) support a whole and secure Moldova.

We offer small grants for programs and activities that support these goals in the following categories:

  1. Cultural Small Grants Fund (music, sports, and the arts)

  2. Alumni of U.S. Government Exchange Programs

  3. English-language programs

  4. U.S. Speakers/Experts Program

Eligible applicants: Moldovan non-profit NGOs, International non-profit NGOs which will partner with a Moldovan NGO or will benefit the Moldovan audience, individuals, Moldovan public institutions. Find specific guidelines under each program



Strategic Priorities for the 2018 financial year are:

  1. Promoting civic engagement and citizen participation in democratic processes
  2. Promoting women in leadership roles
  3. Empowering  the next generation of Moldovan leaders (ages 14-25) to prosper in a global economy
  4. Reaching regional audiences outside the capital
  5. Anti-Corruption
  6. Combating Trafficking in Persons

Cultural Small Grants Fund

CFDA: 19.040 Public Diplomacy Programs

The Cultural Small Grants Fund is available for projects that promote mutual understanding and strengthen cultural ties between the U.S. and Moldova through programs in music, sports, and the arts.

Programs and activities may include, but are not limited to: coaching workshops, exhibits, performances, and creative collaborations. There should be a distinctly U.S. component to the program.

Commercial organizations are not eligible under this program.

Contact for Program Coordinator:

Alumni Small Grants Fund

CFDA: 19.900 AEECA PD Programs

PAS Chisinau invites proposals for programs that enable alumni of U.S. government exchange programs to share the ideas that they learned during their exchange programs and apply their skills and knowledge to improve their communities in Moldova.

Eligibility is limited to alumni of U.S. government-sponsored exchange programs, who are citizens or residents of the Republic of Moldova, and to organizations where alumni of U.S. government-sponsored exchange programs fill at least one senior leadership role (president, director, executive director, board member, or the equivalent).

Contact for Program Coordinator:

English-Language Small Grants Fund

CFDA: 19.900 AEECA PD Programs

The English-Language Small Grants Fund supports activities related to improving English-language instruction in Moldova.

Possible activities include, but are not limited to: promoting innovative teaching methods; encouraging educators to promote and exchange ideas that increase the quality of English teaching; training new generations of English-language teachers; developing initiatives that will encourage new and soon-to-be graduating English teachers to stay and teach in Moldova; and generating projects that help teachers and students to become community leaders.

Contact for Program Coordinator:

U.S. Speakers/Experts Small Grants Fund

CFDA: 19.900 AEECA PD Programs

The U.S. Speaker Program promotes an understanding of U.S. policies and institutions and the political, economic, social, and cultural context from which they arise.  PAS Chisinau invites proposals for programs that engage speakers and experts from the United States in programs including but not limited to:  seminars, workshops, conferences, and media engagements.  The program should build and consolidate knowledge and skills essential to the development of communities in Moldova.

Covered Costs: The U.S. Embassy will cover economy-class airfare ticket (approx. $2,000), per diem ($73 per day, including travel days), lodging costs (up to $161), and honoraria ($200 per work day).  Please include these numbers in your budget outline.  It is the applicant’s responsibility to identify the relevant expert and ensure that he/she agrees to these conditions and states this in their letter of intent.  We also can help identify speakers if you have a clear idea of objectives and subject matter expertise.  Allowable costs are limited to immediate program needs, such as translation services, in-country transportation, conference room rentals, relevant supplies, and meals.  The program cannot cover overhead or staff salaries.

Contact for Program Coordinator:

The following types of projects are not eligible for funding: 

Projects relating to partisan political activity: Charitable or development activities; Projects that support specific religious activities;Fund-raising campaigns: Lobbying for specific legislation or project: Scientific research;: Building renovations: Projects intended primarily for the growth or institutional development of the organization; or Projects that duplicate existing projects.



The application process is essentially divided into two phases and occurs twice a year, once in the spring and once in the summer.  Phase one is the preliminary assessment of a concept while Phase Two is a full assessment and evaluation of a full proposal.  Only those who pass the preliminary assessment will be asked to submit a full proposal.

Phase One: Please submit an executive summary (250 words maximum) of your proposal to the corresponding email address for consideration.  The executive summary should describe the activities or program and identify the strategic priority it addresses.  It should also identify the U.S. element of the program and an estimated period of performance (e.g. 6 months).

Please include an estimated budget, as well.

If your preliminary proposal fulfills these technical criteria, we will ask you to submit a full proposal and provide you with complete instructions on how to do so.

All materials must be written in English.

a) Applicant Submits Summary Proposal

b) Program Coordinator Acknowledges and Reviews for Technical Compliance

Embassy requests full proposals from Technically Compliant Applicants

c) Applicant Submits Full Proposal

d) Panel Review and Notification (within 30 days of full proposal deadline)

Approved Declined  Approved with conditions


Important Deadlines and Date

There will be at least two separate calls for proposals and review rounds, one in the spring and one in the summer.

Spring Call:

February 15: Deadline for Executive Summary

March 10: Deadline for Full Proposal (only for those solicited)

April 10: Embassy notifies applicants of decisions.

Summer Call:

May 15: Deadline for Executive Summary

June 10: Deadline for Full Proposal (only for those solicited)

July 10: Embassy notifies applicants of decisions.


Note: Pending funding availability, there might be a third round in July 2018.


Project selection is competitive. Proposals are judged by a review panel on a combination of the following criteria:

1) Relevance to Mission Goals and Key Themes: 30%

Proposals should exhibit relevance to the aforementioned Mission Goals and Priority Themes. There should be a U.S. component to the program.

2) Sustainability and Communications: 20%

Objectives should be measurable and achievable. Applicants should provide a monthly timeline of project activities.

If applicable, proposals should address garnering other donor support, or demonstrating capacity-building results. A media or communications element of the project should be included.

3) Program Evaluation Plan: 10%

Programs should include impact assessments and goals with measurable outputs and outcomes. Applicants should also identify long and short-term project goals. Projects that propose an independent evaluation will be deemed highly competitive in this category.

4) Applicant’s Record and Capacity: 25%

The Embassy will consider the past performance of prior recipients and the demonstrated potential of new applicants. Proposals from organizations should demonstrate an institutional record of successful program administration, including responsible fiscal management and full compliance with all reporting requirements for past grants. Any paid staff should play an essential role and have clearly-defined responsibilities.

5) Cost Effectiveness 15%

The overhead and administrative components of the proposal, including salaries and honoraria, should be reasonable and correspond to local market norms for full-time/part-time duties.  The U.S. Speakers/Experts Small Grants Fund does not cover overhead.

  • Frequently Asked Questions:

Can I send a full proposal anyway? No. Applicants must first submit an executive summary unless told otherwise by an embassy representative.

Do I have to send an executive summary proposal in order for my application to be considered? Yes.

Will I receive a response if my executive summary proposal is declined? Yes, but you will not receive direct feedback.  The embassy might issue general feedback to all applicants based on a preliminary assessment if applicable.

What happens if my executive summary proposal is accepted? Applicants whose executive summary proposals fulfill technical criteria will receive an email from the Program Coordinator including a request for a full proposal along with instructions on how to submit a full proposal.

What are the technical criteria for executive summary proposals? The executive summary proposal (250 words maximum) should describe the activities or program and identify the strategic priority it addresses.  It should also identify the U.S. element of the program and an estimated period of performance (e.g. 6 months).

Please include an estimated budget as well.

If my executive summary proposal exceeds 250 words, will it be acceptable? We strongly encourage you to abide by the 250-word limit. The ability to explain a concept clearly and concisely is a direct reflection on the quality of the idea and the applicant’s capacity to implement it.

Can I submit extra documents to support my application? The Program Coordinator will provide applicants with specific instructions on which documents to submit.  We generally discourage submission of documents beyond what is specifically required or requested.

If I received a grant previously, will that affect my chances at receiving another grant? It may. We refer you to evaluation criteria number

Applicant’s Record and Capacity.


What if I miss the deadline, can I still submit my application? We strongly encourage you to abide by all deadlines, as this directly reflects on an applicant’s capacity.

What if I have a great idea but it doesn’t address a strategic priority? We refer you to evaluation criteria #1 Relevance to Mission Goals and Key Themes.

Thank you for your interest. Please address any questions to the relevant program coordinator for the grants fund you are applying to (section III).