Notaries Public

Due to the current COVID-19 restrictions, we can only provide limited notarial services for people in our consular district who have an emergency need. Please contact us by email at ChisinauACS@state.gov for assistance.

You may find the following information on potential alternatives to U.S. notarization helpful. Please note, the authority requiring the notarized document determines what is acceptable for its use. The list below are only suggestions, and may not be appropriate in all cases.

In case of:

  • A marriage affidavit:  Please contact the local authorities regarding the possibility of a waiver;
  • A certified copy of a passport for IRS purpose: Please contact your tax advisor or IRS to check whether  there is an alternative;
  • Any other documents (mortgage, claim, power of attorney, etc.): Based on the Hague Treaty entered into force for the United States on October 15, 1981, an option might be to have your signature notarized by a Moldovan notary public with an apostille affixed by the appropriate Moldovan authorities for recognition in the United States. However, we advise you to check with the receiving party in the United States first to ascertain the apostille will be accepted.

Notary services are available to all U.S. citizens and to foreign nationals for documents destined to be used in the United States. Please review the information below and confirm that we can notarize your document before you before you request an appointment.

What do you need?

  • Bring a government-issued photo ID, e.g. a passport.
  • Understand your document, as we are not allowed to translate or explain the contents for you. If necessary, please consult with an attorney or legal advisor before scheduling an appointment with the consular section.
  • Do not sign the document prior to visiting the Embassy; you will have to sign it in front of the Consular Officer.
  • The fee is $50 for each notarial seal. We accept cash payments in US dollars or Moldovan lei. We cannot accept checks, but we do accept most major credit cards. Please be advised that due to intermittent network connection issues we are sometimes unable to process credit card payments. To avoid potential delays in service, we encourage you to bring sufficient cash with you in the event that we are unable to process your payment via credit card.
  • If your document requires the presence of witnesses in addition to the notarization, you must supply these witnesses. Embassy staff cannot act as witnesses.

Acknowledgement

An Acknowledgement of Execution is used for legal agreements, deeds, bills of sale, business documents, corporate acknowledgements, etc. for use in the United States. This also includes Powers of Attorney. A power of attorney allows you to designate someone to take legal actions on your behalf. A common example of this is empowering someone else to buy or sell property in the United States in your name while you are overseas. We are not allowed to advise you on the specific language of these documents. Please, consult an attorney if necessary. Please fill out the form(s) before you come to our office, but DO NOT sign it in advance. You must sign the document in the presence of the notarizing Consular Officer.

Affidavit

An affidavit is a sworn statement, made by you. Write the statement you wish to make, but do not sign the form.

Marriage Affidavit

Notarized affidavit that the American citizen is free to marry. This statement can be obtained at the U.S. Embassy in Chisinau. Please complete the statement (Microsoft Word 19 KB) and bring it to your appointment. To make an appointment for a notarial service click here. The fee is 50.00 USD and a U.S. passport must be presented when signing the affidavit.

Certified Copy

Please bring the original document with you. The Embassy cannot provide certified true copies of vital records from the United States, educational transcripts or diplomas, bank statements, court documents, or other such official records. Such requests should usually be addressed to the office which issued the document in question. For example, certified true copies of academic records should be requested from the registrar of the institution that originally issued them.

We are able to provide certification of foreign passports for use with individual tax ID number per IRS new procedures.

Authentication/Apostille

The Embassy cannot authenticate U.S. documents such as birth certificates, marriage certificates, divorce decrees, death certificates, etc. Under the Hague Convention, an Apostille certificate from a State Secretary or Governor of the state where the document was issued certifies the authenticity of a U.S. document. A list of authorities who can affix an apostille to a U.S. document is available on the website of the Hague Convention at: US Authorities, under the heading “Officers of the Individual States”.
The U.S. Department of State only issues apostilles only for federal documents to use in countries that are members of the 1961 Hague Convention (including the Republic of Moldova). For more information, visit the State Department Office of Authentication website.

Please note that we cannot authenticate any academic credentials.

Signature Guarantees

U.S. banks or mutual fund companies often require signature guarantees. Unfortunately, we cannot legally perform a signature guarantee. Please check with your bank or stock company, here or in the U.S., for additional information.

Note that the Consular Officer may refuse a notarial service when:

  • The host country does not authorize the performance of the service.
  • The document will be used in transactions that may be prohibited by U.S. law.
  • The officer believes that the document will be used for a purpose that is unlawful, improper, or inimical to the best interests of the United States.
  • The officer believes the customer does not understand the document to be notarized, due to language or any other reason.